Project and M&E Officer

Short Description

On behalf of our client, the organization OlamAid, Manpower is looking for a Project and M&E Officer. This role will be responsible for supporting and ensuring the implementation of project activities within the initiative “Roma Children Leading the Way: Active Participation for a Brighter Future – Voices Unheard,” funded by the European Union. 

Description

Under the supervision of the Project Manager, Project Officer will coordinate the overall activities related to the Project, providing support for the grantees, liaising with the management of the grantees, contributing to the implementation of the activities. Specifically, responsibilities include, but are not limited to, the following tasks:

• Preparation, planning and delegation of actions to ensure timely execution of the project in cooperation with the Project Manager;
• Cooperation with other project staff and Financial and Administrative Department regarding administrative and operational issues on a daily basis;
• Coordinate all plans and actions with the Project Manager to ensure that the management and execution of project activities enables progress towards the essential results of the project;
• Cooperation with all project and Financial and Administrative Department staff to ensure a joint knowledge sharing of contractual obligations and procedural rules, on a daily basis;
• Maintaining close communication funding authorities, project staff, Finance and Administrative staff on administrative and operational issues, and other stakeholders on a day-to-day basis;
• Keeping track of all information related to the project implementation, documenting all decisions taken in relation to the project and usage of project resources, lessons learned and best practices, and other work-related information and share knowledge within the project team;
• Advance and on-going assessment of risks and implications associated with specific rules or contractual provisions for project implementation, including specific delays;
• Informing the Project Manager of potential reallocations, if necessary;
• Preparation of necessary documents/decisions based on this assessment to avoid delay/negative impact as much as possible;
• Implementation of corrective actions to prevent delays/misunderstandings, including keeping its main project staff, partners and funding authorities informed of the impact on the achievement of project results;
• Coordinate all actions with the Project Manager to ensure that project management enables progress towards the essential results of the project;
• Conducting regular monitoring visits and preparing monitoring reports;
• Documenting all decisions made regarding the use of project resources;
• Preparation and submission of interim, final and other reports to project’s Funding Authority as required;
• Performs other tasks and duties assigned to by the Director/s or Project Manager, in accordance with the specificity of the position held.

Requirements

Necessary Qualifications and Skills:

• Higher education (academic qualifications BA or MA degree) in the fields such as social and human sciences, political sciences, sociology, social assistance, psychology, communication sciences, law, or related fields etc.
• Work experience: 3-5 years experience in project management/coordination of activities/involvement in project implementation.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies.

• Excellent command of English language is required,
• Computer literacy in Microsoft programs and internet browsing,
• Previous experience in the work on projects, significant experience in project monitoring and evaluation (M&E) tools,
• Experience working with a wide range of government and non-governmental stakeholders,
• Very good communication skills, ability to organize, plan and prioritize.
• Sensitivity to cultural communication differences and ability to establish and maintain communication with representatives on a multi-stakeholder level;
• Ability and willingness to work with the people of different nationalities, cultural and religious backgrounds and diverse views while maintaining impartiality and objectivity;
• Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;
• Knowledge and experience in project funded by European Union is preferable;