Assistant to the COO

Short Description

On behalf of our client, the company is looking for a candidate who will meet the expectations of the Assistant to the COO position.An Assistant to the COO (Chief Operating Officer) provides high-level administrative, organizational, and strategic support by managing the COO’s complex schedule, coordinating internal and external communications, preparing materials for meetings, overseeing projects, handling travel and expense management, and acting as a key liaison across departments to ensure smooth daily operations and support strategic objectives. This role requires a high level of discretion, exceptional organizational skills, and proactive problem-solving.

Description

• Calendar & Schedule Management: Support the COO by managing the daily calendar, prioritizing appointments, and helping ensure each day runs smoothly.
• Communication & Liaison: Serve as a welcoming first point of contact, thoughtfully managing emails and calls, drafting correspondence, and coordinating with internal and external partners.
• Meeting & Project Support: Assist with meeting preparation by creating agendas, taking notes, following up on action items, and contributing to special projects and presentations.
• Administrative Support: Help with expense reports, travel arrangements, document organization, and the careful handling of confidential information.
• Research & Reporting: Gather information, conduct research, and prepare clear reports to support informed decision-making.
• Strategic Support: Work closely with the COO to ensure priorities and projects align with organizational goals, helping create space for strategic focus and effectiveness.
• Other requirements as needed by the COO

Requirements

• Excellent organizational and time-management skills, with strong attention to details
• Clear and professional written and verbal communication skills
• Advanced level of English language (B2 or higher)
• A proactive, self-motivated approach, with the ability to handle sensitive information with discretion and care
• Comfortable use of the Microsoft 365 (Excel, PowerPoint, Outlook)
• Previous experience in a similar executive support role